A secure data room is a virtual space that is secured with advanced security systems that are used for storing and sharing sensitive documents in sensitive transactions like M&A or due diligence. Secure data rooms are used by many organizations across different industries to ensure compliance and safeguard sensitive information from cyber-attacks and other threats.
Typically, a secure data room will have two-factor authentication, the ability to track which IP address, device, and location users are logging in from, and the capacity to set granular permissions on the types of documents and activities that users are allowed to do. Some of the more advanced secure data room options allow you to limit access to specific files using the unique link or password. This could hinder users from sharing files that they have accessed.
Encryption during transport and at rest is another important security feature. This will ensure that, if the server hosting your data is compromised, the data that is intercepted will be inaccessible to unauthorized parties. Some virtual data rooms also use a zero trust private content network to extend this to other applications and workloads, ensuring that even the most sensitive information is protected on devices, including email or managed file transfer application programming interfaces (APIs), and web forms.
Furthermore, many secure data room providers let you add digital watermarks on your documents – they will be visible on PDF documents when viewing online but can be easily removed using a tool such as Adobe Acrobat. Adding watermarks can be useful to determine if a document downloaded is an original document that has been altered.
https://securedataroom.net/5-top-vdr-features-that-save-your-time/